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AfriGeneas Genealogy Technology Forum

Re: Scanning text documents
In Response To: Scanning text documents ()

Hi George! :)

I haven't had the time to work on getting all the scans together of my documents, but I am in the process of doing so.

When I do, I'm going to keep them on a separate external hard drive so that I don't bog down my computer. Hi res images can take up a lot of space especially if they are above 300 DPI.

I probably will not link them directly to Family Tree Maker, seeing as though the program may run slower if they are directly linked. I will probably create an Access database. If I create an Excel spreadsheet or text file with just the names in my Family Tree Maker file, I can import it into an Access database and then note the location of the scanned document, the name of it and a small description.

From there, I can note document locations as a part of the individual notes section of Family Tree Maker, or as a fact, or add it as master source named something like "Scanned Document Source" It may be cleaner to do it as a master source, because then I can give the document a pretty wordy and distinct description for whatever it is.

If I get new names in the family file, I can then create a new Excel spreadsheet or text file and import it into the Access database. I would probably have to make the name the primary key so that if there are old documents already in the database, that new ones can be added without loosing the information for the old.

Another way this can be done, is just keeping it as an excel spreadsheet. Export the names from your Family Tree Maker file as a Rich Text File. Then, open it in Word and save it as a Text file. Open Excel and then from there, create a spreadsheet noting all the documents for each person. I would probably create new worksheets for each particular type of document. The only problem for doing it this way is you'd have to keep track of the new names you added to your file and add them to your existing spreadsheet.

When I get the time to do this, it will be great. Right now, I have a reunion to plan :)

18 Dec 2002 :: 14 Nov 2008
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