Your first task is communication and correspondence with all family members.

Find out the number of members most likely to attend. The simple fact that this is your 31st reunion would indicate that their are a number of family members who are most likely to attend. After taking a head count of those likely to come form a family reunion committee.
Choose members who exhibit some degree of experience in the given area.

When deciding to plan a reunion function it's best to start searching for a good family reunion planner organizer kit. AfriGeneas offers such a planner.

A good planner provides delegation assignment instructions, Timeline planning checklist and ideas checklist.

I also suggest you use a planner that features printable templates that can be put into a binder for easy note taking, note distribution and tranport. Software that works well on the laptop is ideal. If it loads in Wordpad you can save the file and share it with others via email and such.

At your committee meeting questions need to be put before the committee for voting. Here are a few crucial questions.

1. Theme?
2. Number of days?
3. Cost per household?
4. Location?
5. Surnames?
6. Number attending?
7. Activities?

Once these basics have been answered you should begin delegating tasks according to skills, experience, ability and willingness to perform. Passing out detailed assignment instruction sheets to subcomittee members or department heads are ideal at this point.

What I love most about planning family reunions is seeing family members come together long before the reunion as a result of assisting in the reunion planning process.

In the weeks and months to come your most important task is providing funding and following up with assigned tasks long before the reunion. Timeline reminders and checklists are essential tools for this task.

Enjoy!