Family Reunion Forum
Re: How to revive a family reunion.
In Response To: How to revive a family reunion. ()
Here is my two cent's worth. We have had our family reunions for the past 33 years and luckily nothing like this has ever happened so I can't say that I know how you feel however I can offer some advice based on how we do things.
First of all, get a committee. Once you get a committee together, designate at least three people who can sign checks so this way one person isn't in charge of all of the money.
Don't accept any money from the family until the day of the event. In our family, each person is responsible for making and paying for their reservations at the hotel. Based on those numbers, we contract with the hotel how many people we are going to feed for both the banquet and the picnic (the hotel caters both). When we arrive at the hotel, we have a check-in table where some of the committee members collect the fees. When you pay your fee, you get your goodie bag and your tickets. The tickets allow you entrance into the banquet, the picnic, and Sunday morning breakfast. Anything else that you want to eat is at your own expense.
Everyone knows ahead of time how much the fee is going to be so everyone comes prepared and the committee accepts CASH only so there is no problem with Aunt Mamie forgetting to balance her check-book and bouncing a check.
Since you are trying to start this up again after such a heartbreak, people will be reluctant to trust but if they don't have to pay any money until they get there then they may be more inclined to join in.
Now, I should also tell you that initially when we started the reunion, several family members provided "seed" money to get things started. This seed money was used for deposits, mailings, and administrative things. The money was given with the knowledge that it would not be paid back. It was a gift from the brothers so that the reunion could be started and so that it could continue.
A good reunion, especially when you are dealing with a lot of people, should have an organized committee. We have a chairperson, a treasurer, a family historian (me, LOL) and other officers. We also have a planning meeting about 4 months before the reunion to make sure that we are on point with everything.
All that I have said may not work for you but I hope that you are able to get something from it.
Peace and Blessings.
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