Family Reunion Forum
What R Roles & duties of the family executive committee
Our family reunions does not have an executive committee and I would like to establish one at our 2008 reunion. Mind you,I proposed family bylaws in 2006 because each family reunion committee wanted to do whatever they wanted to do with outstanding family funds. The hosts of the reunion did not allow enough time for the family to review all elements of the bylaws but the family adopted them in an "as is" condition. Since that time, my 2008 reunion committee has noticed some flaws in the bylaws and will be suggesting amendments to them at the family meeting.
I am not quite sure of the responsibility of the executive committee but I have a high level idea of what it does. This came about because we had a cousin who was planning our 2006 reunion in Atlanta but died suddenly prior to the Christmas of 2005. She was suppose to be working with several others but we found out that she had never communicated any information to anyone of her committee members. Suddenly and surprisingly I was one of the ones who was called to give instructions on what we need to do next. Before making a decision however, I suggested that we do as much investigation as possible before recreating the wheel. Finally it was decided that it would be best to hold the reunion in MS because Atlanta would not be as simple to implement.
I feel that if there is an executive committee, it can oversee the actions of the local family reunion committees and if the executive committee is already established then it would be clear on where the decisions will be made for the "next steps" in case of conflicts or emergencies.
The questions I have are:
How should I introduce the concept to the family at next years reunion?
Should I introduce the concept of regional chapters at the same time?
How many members should there be on the executive committee? 3? 5? 7?
What should be the profile of a person on the excutive committee? note: we only have two elderly family members who will do any work.
What specifically does the executive committee do?
Are there any websites or brochures that specifically addresses this issue?
We are also trying to establish a permanent checking account with a national bank. I would like to have one member of the executive committee be a permanent signer on the account with the changing regional chapter treasurers throughout the years.
I look forward to seeing your reponses
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