Family Reunion Forum
Re: Friends at the Family Reunion
In Response To: Re: Friends at the Family Reunion ()
We invite and encourage friends and extended family members to attend our reunion.(We regard anyone who is a relative of any member of the family that is in reunion as an extended family member.)We make sure that the facility is large enough to accomodate everyone. Actually, the number of extended family and friends attending has never been a problem.
We do three different cover letters that are sent out with the reunion brochure and registration form. One says Dear Family Member, another says Dear Extended Family Member, and the third says Dear Family Friend. That way we can ask family members for certain things, such as family tree updates or family dues, that we would not ask of extendeds and friends. It also helps to cut down on confusion about the scope of the reunion and who is a relative and who is not. I know of one reunion when extended family members did not understand which reunion it was and were upset when they were not on the family tree at the reunion. This way everyone knows in advance what to expect. Everyone in our data base is categorized to facilitate getting them the right letter.
Everyone, though, attending the reunion pays the reunion registration fee - with absolutely no exceptions. I wholeheardedly endorse Carmen's system of utilizing tickets for events and name tags. We do both and it works.
With regard to persons who attempt to register late, we tell them up front that it may not be possible. Most banquet facilities can do 5% more than the number that is guaranteed. When we reach that quota, that is it. Other persons are turned away. Also, we also make it clear that late registrants may not get reunion memorabilia since it must be ordered in advanced. At our last reunion several of the late registrants did not get the reunion canvas tote bag.
Bessida Cauthorne White
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